What is a Self-introduction Email?

A self-introduction email is an introductory message that you send to other people. You can also call this a resume introduction if it’s for your résumé (or CV), or even just personal correspondence like introducing yourself at work with co-workers and new colleagues.

If you’re sending outreach campaigns for your business, the first one should be an email to introduce yourself.

It’s the opportunity to make a good first impression and get people interested in what you have to offer.

Why Should you Introduce Yourself in an Email?

You should introduce yourself in an email because you’re just starting a new job and need to make connections with your co-workers.

You might be sending outreach campaigns for business, so it’s important that people can see who they are talking to right away by reading the introduction message.

With your self-introduction email, you can build your authority and credibility.

You’re also able to show off your personality and introduce yourself in a fun way, which creates an instant connection with the person you are writing to.

Sales self-introduction emails are the most common type of self-introduction email you will have to write.

In a sales introduction, it’s best if your first sentence is about who makes up their target audience and what they need.

For example: “I’m writing this intro because I think that my product might be a great solution for [target market]”.

This way you let your recipients know that you’re providing them with a solution for a problem they’re having or something that would make them happy.

In an introduction email for your friends, it’s best if you start with what makes the two of yourselves unique from one another. You can add how you all met in some way shape form to create instant familiarity between each other.

For example: “I’m Ryan- I was introduced by [mutual friend]

7 Tips on How to Introduce Yourself in an Email

I will go over some ways you can be more comfortable and confident when sending an introduction email by sharing a few key points that might help make the best first impression.

1. Find the right contact

Finding the right contact is a primary step of sending your self-introduction email. For example, if you are looking for a job with the company “Taco Bell,” it is important to find their specific email address rather than sending your introduction from an unrelated contact.

You can use email finder tools such as LeadFuze to find your target contact.

LeadFuze makes it easy to find people’s contact information by using their name, title, or company.

We’ve built our search engine from scratch so that we know exactly what each company’s employees are called and where they work. No more wasting time sending emails into the void!

With LeadFuze, it only takes one click for you to get in touch with anyone at any company.

Finding leads with LeadFuze

2. Write an attention-grabbing email subject line

The email subject line is what will determine whether your self-introduction gets opened or not. If it doesn’t seem interesting enough, your recipient might delete the emails without ever opening them up to read their content and never give you a chance at making an impression on that individual!

3. Build trust and authority for yourself

Use your introduction email to quickly establish yourself as a trustworthy and knowledgeable person.

If you’re sending an introduction email for a job. You can do this by including things about why you are qualified for the position, how much experience or expertise you have in certain areas (if applicable). Additionally, you can add any other relevant information which may help position you as a trustworthy individual.

In case you’re sending sales emails, it’s important to build authority and position yourself as someone knowledgeable and trustworthy.

Build trust with your introduction email by including links to articles or posts you’ve written, testimonials from other customers about how great their experience was working with you.

It’s worth mentioning if you have any awards that the company has won, which will establish credibility in an area of expertise.

4. Explain why you’re reaching

This helps your email recipient understand what to expect from your introduction email.

Be clear with what you want next in your introduction. Whether you’re reaching out for a specific purpose such as:

  • Asking them to follow up
  • Confirming an appointment
  • Scheduling an interview
  • Visiting a website page

Make sure the people you’re sending your email to want what you’re selling!

Before making any offers in your self-introduction email, be certain that your offer will match up to what the company is interested in.

If you’re not sure, be upfront about your uncertainty and ask for clarification from them before moving forward with an offer that might turn out to disappoint.

It’ll save everyone time if you are certain of their needs rather than guessing at a customer’s expectations.

You can collect information about a company using LeadFuze. It does all the hard work of finding contact and company information for you so that you can focus solely on closing deals with them instead of spending precious time digging around looking for it yourself.

collect information using LeadFuze

5. Ask questions

Asking questions in your self-introduction email increases the response rate and decreases the likelihood of people marking your email as spam.

For example, a question about if they used a specific product or service before can help you establish the company’s needs.

It’ll help you create an email that is personalized to what they’re looking for and will stand out from other unsolicited emails.

If you want to get on a call or meet your recipient in person, it’s best to ask what time works best for them.

Of course, you can also mention any time constraints or availability to see if they have an opening in their schedule.

6. Say thank you

Showing gratitude in your introduction note is a good place to start.

It’s an easy way for you to express appreciation to your recipients and show your goodwill.

It’s always important when it comes down to just being polite or professional in business settings.

say thank you in an email

7. Send follow-up emails

If you want to make sure your introduction email is effective, follow-up emails must be sent.

With today’s crowded inbox, your introduction email might have got lost and gone unnoticed.

Follow-up emails offer the opportunity for your recipients to get back in touch with you.

They also demonstrate that there’s care and attention being taken on a regular basis which can help build rapport between colleagues or clients while strengthening relationships of any kind.

How to Write an Introduction Email

1. Mention a mutual contact

Asking for introductions can be a powerful tool when it comes to getting your foot in the door.

You must do this tastefully and respectfully, though — don’t come across as demanding or pushy! One way is by mentioning someone they know who will vouch for your skills, expertise, product, or service.

2. Personalize your introduction email subject line

Personalizing your subject line is a good way to stand out from the rest of your emails.

Actually, personalized subject lines are proven to increase open rates by as much as 50%.

3. Use copywriting formulas

Using copywriting formulas when writing your self-introduction email can make it more effective.

For example, the “hero’s journey” formula is a tried and true way to keep your email concise while still providing an engaging narrative for potential clients or employers.

Another copywriting formula to use is the AIDA framework.

The AIDA framework consists of four steps:

  • Attention: Get your recipient to pay attention.
  • Interest: Convince the reader that your email deserves their time. Do this by suggesting or providing an explanation of what they will gain from reading it.
  • Desire: Get readers interested enough to perform an action
  • Action: Ask your recipient to make an action (reply, book an appointment, buy, etc).

4. Use active voice

Using active voice will make your email introduction more personal. This will also help to grab the recipient’s attention and encourage them that you are making an effort on their behalf for a real conversation, rather than just sending out a generic copy as with most of today’s emails.

Use “you” throughout the sentences, so your email is easier to read, and your recipient can visualize what you are saying.

5. Personalize your email content

The email introduction should be personalized and introductory. This is a two-way street, as you find more about your contact in advance of sending your self-intro email.

6. Proofread your copy

Proofreading your introduction email copy before hitting send is a must. Make sure you have checked for spelling errors, typos, and grammar mistakes before sending out the email introduction to avoid any embarrassment or confusion on your recipient’s part.

How to Introduce Yourself in an Email: 7 Use Cases and Examples

1. How to introduce yourself to a new client

When introducing yourself via email to a new client or prospect, you should first ensure they know who you are.

This means including your name or company in the opening sentence of an email to show that this is not a mass mailing, but instead something personal and customized for them specifically.

Once it’s clear “you” have their attention, you can start introducing yourself even further before moving on to any other points: what services/products can be offered as well as how these will benefit your client.

how to introduce yourself in an email

Here an introduction email example to learn from.

“Hello Jane, I hope you had a great weekend! My name is Samantha and my company offers digital marketing services.

We specialize in helping small businesses with their online presence, so they can get more clients or customers, which will grow your business exponentially over the coming years (and keep it going strong!).

Our packages are designed to be affordable for any size budget – we give every client individual attention no matter what package that person chooses-because all of our efforts go towards getting them better results from day one onward.

If this sounds like something up suited just email me back at [email protected] if not then feel free drop by anytime on Monday through Friday between 12pm EST until five pm*EST*.

Thank You!” *Samantha Jones Marketing

2. How to write a new sales rep introduction email

A sales rep’s introduction email should be written in a friendly and welcoming tone.

The first sentence of the letter is an opening statement that introduces you to your new contact.

Include information about what company you work for. If applicable include which industry the new sales rep works within or how many years of experience he/she has been doing their job.

This gives your recipients some context when reading through all other sentences.

Here is an introduction email template you can copy and use.

“Hi [name],

It’s a pleasure to be in touch with you. I hope this email finds your day going well and that we can make things even better by working together! I’m the new sales rep at XYZ Company, but don’t let me tell all of my secrets so soon–let’s get acquainted first!” *ABC Sales Team*

3. How to introduce a team to a new employee

Include information about what companies your new employee used to work for, and how many years of experience that person has been doing their job.

This helps your existing employees learn much about the newest member to join their team.

Here is a self-introduction sample to use.

Hi [name], It’s a good day going well? I hope this is finding things even better by working together! Introducing myself as ABC Sales Team member *ABC Company* I am excited to meet everyone in our sales department too:-D

4. How to introduce yourself in email for a job

When sending a self-introduction email for a job, it is important to mention your skills and experience.

Describing your role at your last job helps the new company learn more about you.

Listing your skills and experience in the email helps to show that their newest employee is qualified for any tasks at hand.

There are a few strategies one should follow when writing an introduction paragraph or letter of employment, which includes personal facts like:

  • Age
  • Marital status
  • Residence address

You can also include things you enjoy doing — hobbies/ interests, such as:

  • Sports / games
  • Reading
  • Movies
  • Music, etc.

Here is a sample of an introduction email for a job.

“Dear {name},

I am writing to introduce myself. My name is John, I’m 23 years old.

I attended the university from 2009-2013 where I majored in Engineering with a concentration of Mechanical Design/Drafting as well has Computer-Aided Draftsmanship (CADD) software experience starting when freshman year using Auto CAD version 13 up until present which includes Autodesk Inventor Professional 2012 through 2016 versions so this would make me an experienced designer.

If anything comes along that you may need some assistance designing something or drafting out any ideas etc., just let me know!

Thank You -John Smith”

5. How to sell yourself in an email

By selling yourself in an email we mean pointing out the benefits of working with you.

A good way to sell yourself is by highlighting your skills and experience, as well a suggesting any unique qualities or characteristics that make one stand out from others.

With such an email you don’t want to come out as an arrogant person, instead layout your strengths and traits in a humble way.

A good ice-breaker is to emphasize how you can help the client or offer an immediate benefit that may be of interest at this time.

Make sure not to lose focus on why they should hire or work with you.

Feel free to use this business introduction email template to sell yourself.

Hi {Name},

My name is John Smith. I am a highly-skilled web developer with over 12 years of experience in the industry and specialize in Ruby-on-Rails, PHP frameworks such as Laravel or CodeIgniter to develop complex websites that are responsive across all device sizes.

Some unique traits about me include my ability to quickly learn new technologies. 

It doesn’t take long before they become proficient using them -I have adapted quickly from one CMS software system administrator role where we used Drupal then another similar job at an agency working WordPress sites-.

I believe my expertise is a good fit for your company, and I would love to hear more about what you are looking for.

Thank You, John Smith

6. How to introduce yourself in a cold email

Self-introduction in cold emails should be brief and to the point.

You are trying, after all (hopefully), to get an employer’s attention by presenting a concise summary of your experience that is relevant for what they may need at this time — but make sure you do it in 60 seconds or less!

Be clear with your offer to not confuse the person reading your email with anything else.

Next, include a sentence that shows you understand the company’s needs and challenges they are facing in their industry or area of work.

This is what will make them want to talk more about it.

To inspire you, here is a professional email introduction.


I am the CEO of Company Inc. and we are looking for a partner to do business within your industry who can help our company grow by providing us additional services or products that will assist you as well.

In this case, my name is John Smith.

We believe there may be a mutual benefit for both of us and hope to hear from you soon.

Sincerely, John Smith – CEO Company Incorporated”

7. How to introduce yourself in an email to a professor

When introducing yourself to a professor via email, it is best to be formal and polite with a brief introduction about you.

As a student, you’d want to introduce yourself, so the professor recognizes you and can get to know you.

You also want the professor’s feedback on your work, so it is important that they can recognize who sent in what assignments or projects for grading and critique purposes as well.

Dear Professor _____,

I am a student taking your Introduction to Electrical Engineering class. Your course has been quite an exciting and challenging learning experience for me! Thank you so much in advance for any feedback or input on my work that may be forthcoming from this email correspondence with whichever projects we discuss below (if at all).

Sincerely yours- Student B”

How to Find Sales Qualified Leads to Introduce Yourself to

Finding and getting the contact information on people you want to reach is a major pain point for salespeople.

Sales managers should not have to spend their time searching on LinkedIn, Facebook, Twitter, or Google to find out whom they need.

It’s up to the salesperson themselves, but they don’t have enough time in their day (or even week) to do it all themselves.

LeadFuze makes it easy for you to get full contact details for anyone at any company in 1-5 minutes via one simple search tool that can be accessed from anywhere.

gather contact details with LeadFuze

No more wasting your valuable time looking through lists of names manually trying to figure out if this person is who you’re actually looking for.

With LeadFuze we’ve made finding contacts as easy as using Google Search to make sure you introduce yourself to the right contact.

And also by providing you with enough data about your prospect so you can personalize your communication.


An introduction email is your only chance to make a great first impression. Use the tips and samples included in this guide to make sure you get your foot in the door the right way.

Editors Note:

Want to help contribute to future articles? Have data-backed and tactical advice to share? I’d love to hear from you!

We have over 60,000 monthly readers that would love to see it! Contact us and let's discuss your ideas!

Febrina Tanghal
About Author: Febrina Tanghal
This post was written by Content at Scale, a solution that uses AI + a team of optimization specialists to publish hundreds of high quality, SEO optimized content straight to your blog. It’s the first and only solution that allows you to truly scale content marketing.