Email is one of the most commonly used tools for communication, but many people don’t know how to use it effectively. If you want to improve your email skills, this post is for you! It covers the anatomy of an email and why you should use email.

Anatomy of an Email

The anatomy of an email consists of three parts: the message header, the message body, and the message signature. The message header contains the sender’s and recipient’s email addresses and the date and subject of the message.

The message body is the actual content of the message. The message signature is a block of text that is automatically appended to the end of the message and typically contains the sender’s name and contact information.

You did it! You cleaned up your contacts list and made sure that only real people are receiving your emails. If for some people all you have is their name and job title (or company name), there are many ways you can find their email address.

You’re almost ready to go!

Now that you’ve recorded your script, it’s time to write your emails. But what should you say in those messages?

How do you make sure that your content is valuable?

Let’s take it apart bit by bit.

Subject Lines – How to Write a Great Subject Line

When deciding whether or not to click on an email, your subscriber is faced with whether to open it.

The subject line is a great way to let your recipients know what to expect from your email. It’s like a preview of the content to come, so make sure it’s clear and concise!

When crafting your subject line, aim to pique your reader’s interest and curiosity. You can use many different tactics when creating an interesting and compelling subject line. Some examples include using strong adjectives, making a bold statement, or asking a question.

Subject Line: They clicked to find out what?

Interested in learning how to write great subject lines? Try asking a question, sharing a testimonial, or offering something valuable.

Your emails should always have an honest, straightforward subject. If you tease your subscribers in the subject line, make sure you deliver on it.

This will help you to establish trust and reliability with your customers!

How to Use Fun and Interesting Headlines to Amuse Readers

Now that you’ve hooked the reader, it’s time to reel them in. Make sure they stick around and read your awesome email.

One way to make your emails more interesting is to emphasize the delivered value. You can do this by putting the most important information at the top of your email. This will help grab your readers’ attention and keep them engaged.

Your email should be eye-catching and easy to read. Use headlines that are formatted differently, creative, and informative to engage your reader’s attention quickly.

The salutation

Your email should be worth your reader’s time. You can make them feel special and important by using a helpful and friendly tone of voice and providing useful and interesting information.

Your tone is incredibly important. Make sure to use a friendly, upbeat, and polite tone of voice.

‍Hi there! Good morning! I have great news, {!firstname_fix}. I can’t wait to share this with you! The goal here is to create positive feelings towards your business and increase engagement.

The body 

Your content should focus on your audience’s needs and challenges to deliver value and help subscribers.

How does your company solve these problems? Put it in your emails.

You can share that info in lots of ways:

This valuable content will motivate people to click your links and become loyal customers. By providing this type of content, you’re ensuring that your readers will have a positive experience with your brand.

Your email content should be easy to read and digest. Use headlines, sub-headlines, and bullet points to break up large chunks of text. This will make it easier for your subscribers to understand and act on your message.

To highlight certain words or phrases, use italics, underlines, or embolden them.

Create a Great CTA

Now that you’ve written an awesome email and your readers are engaged with it, what do you do next?

Call to action!

Here, get creative. Ask readers to sign up for your newsletter or learn more.

Use more engaging, fun, or informative language in your call-to-actions!

The “send me more info” button gives the reader the next step to take and shows them what they will get when they click it. Using your email’s first-person point of view helps create a fun and casual feel.

Here are some other great ideas for first-person phrases to customize your brand: Don’t miss out. Act now!

I want to be a part of this! Sign me up so I can learn more and be a part of the community.

Don’t wait any longer. Take action now! Adding a sense of urgency to your copy will encourage readers to act fast. Use words like “now” or “today” at the end of your sentences to push people to take action.

Email Signature

Who should be the “from” name on your emails? Should it be your entire company or a specific individual?

At Aweber, we typically send out emails from an individual team member.

We close with “Thanks for listening,” followed by our name and role at AWeber, and then sign off.

However, different tactics might work better for different brands and voices. It’s important to stay consistent with whatever you decide to do!

Hit Send

Now that you’re equipped with all the right tools, it’s time to create your emails and hit that “send” button!

Why Use Email?

Email is the most widely used Internet service, and there are many reasons why. You can:

Every day, over 2.4 million emails fly around the planet.

Email is a quick and easy way to communicate with people worldwide. You can attach files, send messages to multiple people at once, and forward information without retyping it. Email is also a convenient way to communicate from any device, whether using a computer, tablet, smartphone, or even some watches.

Email has changed the way the world communicates. Where once it would take weeks to send a message across the globe, now you can send a message to anyone in the world in seconds.

Thanks to the internet, communication between people can happen in real-time, regardless of where they are. Businesses can collaborate from any location, and families can stay in touch worldwide.


Email is a vital tool for communication in the modern world. If you want to improve your email skills, this post is for you! It covers the anatomy of an email and why you should use email. By understanding the anatomy of an email, you can ensure that your messages are clear and concise. So don’t hesitate – start using email today!

Need Help Automating Your Sales Prospecting Process?

LeadFuze gives you all the data you need to find ideal leads, including full contact information.

Go through a variety of filters to zero in on the leads you want to reach. This is crazy specific, but you could find all the people that match the following: 

  • A company in the Financial Services or Banking industry
  • Who have more than 10 employees
  • That spend money on Adwords
  • Who use Hubspot
  • Who currently have job openings for marketing help
  • With the role of HR Manager
  • That has only been in this role for less than 1 year
Just to give you an idea. 😀

Editors Note:

Want to help contribute to future articles? Have data-backed and tactical advice to share? I’d love to hear from you!

We have over 60,000 monthly readers that would love to see it! Contact us and let's discuss your ideas!

Justin McGill
About Author: Justin McGill
This post was generated for LeadFuze and attributed to Justin McGill, the Founder of LeadFuze.