When it comes to sales cold email outreach, many people confuse this with SPAM (you can read this post which explains why it isn’t). Your prospective customers will most likely feel this way about it too since they receive so much of it that is done incorrectly.

Imagine your prospective customer just received an email from your competitor out of the blue. You are about to send them your email. You have to ask yourself, “how will my email stand out?”

Before I get to the details, here’s an example of a sales cold email I have recently been sending:

sales cold email

Short and to the point. Might seem obvious, but there are a number of little factors that went into an email like that.

Sale Cold Email Audit Checklist

cold email audit checklist

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Include All Contact Information

In all your email sign-offs, you should have a signature. Make sure this signature not only contains your name, business, and title, but also includes the address, and phone number.

This helps to show that you have a real business and are legitimate. Traditional spammers do not include any of these things.

Social Proof

Do you have a testimonial you can use? Maybe there’s some industry award you’ve won?

Reference them as part of your email signature. Nothing lends more credibility than having social proof.

LeadFuze is still new, but this is something I plan on adding to my outreach.

Personal Photo

Use this in your email signature if possible to show you’re a real human.

Try to avoid using obvious headshots though as spammers will use those from time to time. Feel free to crop a photo and have some scenery in the background to make it feel authentic.

Spelling/Grammar

Make sure you’re message doesn’t contain spelling errors or grammatical mistakes. This may seem obvious, but it is pretty incredible how often this gets overlooked.

You spent the time writing it, now spend an extra few minutes asking someone to proofread it. You don’t need to have them fully “edit” it since they won’t be as “in-the-know” on sales cold email best practices, you just need them to look for spelling and grammar mistakes.

Personalize your Sales Cold Email

Even if you’re just referencing the company name or industry, it will help you stand out from the blanket messages they receive.

If you have the person’s name, even better!

It’s hard to do this at scale though. If you have a target list of 100 accounts, then you have no option but to be hyper personalized. You should know as much as possible about them.

If you are doing outreach at scale, then company name or even industry is usually sufficient.

Use a Business Domain

Don’t use an @gmail or @hotmail or @aol email extension. This smells of spam. If you do heavy cold emailing, I’d recommend purchasing an alternative domain and using that just for your emails.

Be sure the domains forward to your main domain though so that when the prospective customer does their research, they’ll still be taken to your main website.

The reason you might want a separate domain for cold emailing is so that it keeps your main domain protected in case people do flag it as spam.

Pro Tip: Keep it Short

Long, rambling emails don’t get read. This isn’t so much a way to build trust, as it is a way to make sure you’re email actually gets read.

By short, I mean two to four sentences (five max). If you can’t boil your product/service benefits into that small of a space, then you need to have someone outside of your industry/organization break it down for you.

Conclusion

When you see a great sales cold email example, you’ll think “well that’s obvious.” The truth is, there’s quite a bit that went into that little three to four sentence email.

Have any more tips? Feel free to share them in the comments!

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